Location: Bloemfontein, Free State
Ref NO: CBH250625-1
Job Type: Permanent/ Full-time
Closing Date: 10 July 2025
Job Description
This position involves performing administrative tasks to support the maintenance department. Responsibilities include timekeeping, minute-taking, budgeting, handling non-stock item orders, coordinating with suppliers, managing overtime documentation, and preparing relevant reports and paperwork as needed.
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Minimum Requirements
Applicants will be required to meet the following minimu8m requirements to be considered for this role:
- Grade 12 qualification.
- A diploma in Administration is an added advantage.
- 1–2 years of relevant administrative experience.
- Proficient in MS Word, Excel, PowerPoint, and email communication.
- Strong organisational abilities.
- Proficient in English – both verbal and written.
- Basic understanding of hygiene standards.
- Excellent punctuality and time management.
- Able to work well under pressure and willing to work overtime when necessary.
- Familiarity with HACCP standards.
- Valid driver’s licence.
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Key Responsibilities
The role of the Admin Clerk involves the following duties and responsibilities to be fulfilled:
- Manage attendance records, including gate registers and time sheets.
- Track leave and absenteeism; ensure leave forms are completed, signed by the HOD, and submitted to HR/Admin.
- Monitor daily water and electricity consumption, maintaining accurate Excel records.
- Complete, submit, and file overtime schedules and authorization forms.
- Conduct PPE checks every three months and manage related documentation.
- Control the pass-out book for equipment, waste, and scrap materials leaving or returning to site.
- Maintain a file for weighbridge slips for materials like waste feather meal, coal ash, and scrap sales.
- Use Syspro to generate requisitions, purchase orders, and GRNs; ensure all received goods are processed and finance receives the correct documentation.
- Track all outstanding orders and request credit notes from suppliers when needed.
- Complete Capex and high-value maintenance purchase documentation for Head Office approvals.
- Manage supplier budgets for both stock and non-stock purchases using Excel.
- Compile and distribute monthly reports on water, electricity usage, and efficiency.
- Submit staff petrol books to HR/Admin.
- Create monthly PowerPoint reports summarising departmental performance.
- Record and file meeting minutes.
- Use and maintain Windows-based systems, including MS Office, Syspro, and Pragma.
- Keep the maintenance action list current.
- Perform additional administrative duties as required.
How to Apply
Read through the summary of the Admin Clerk position provided above for important requirements and then click on the APPLY HERE tab below. It will redirect you to the original post on the Supreme Chicken Careers website. Further, read through the full description of the original post for the full overview of the original post and then follow the provided instructions to apply.